Finance

WAT DIS?

This page is about the finance system which is accessible via the Portal. It's a system for the financial book keeping of the space.

Features

Administration

• Import bank transaction XML files
• Match transactions with claims and membership subscriptions
• Create subscriptions for members (automatically prolonged creating monthly invoices)
• Add people (for claims and subscriptions)

Members

• See your own claims reimbursed and open)
• Create claims for expenses
• See your own membership payment status (paid and open)

Wishlist/todo

• A "detail view" when clicking on a transaction allowing:
  • more ways to book it over multiple invoices/claims
  • creating a claim on the fly instead of going to the claims screen first
• Automatically book transactions against known bank accounts (sub-wish: field to register bank accounts in the address book)
  • Separately for debet bookings (rent, cost of bank account)
  • Separately for credit bookings (known members)
• Change "set paid" text to "set paid in cash" to avoid confusion.
• A way to set a future or past end date to a subscription (automatically stopping the creation of invoices after this date and creating any obsolete invoices already created in the past)
• Transactions of larger amount than 1 month's membership for 1 member can be split up but there's no way to see the remaining amount after matching it to the first invoice.
• Audit trail for all actions
• A way to see to which bookings (invoices/claims) a transaction has been matched